Privacy Policy

1. General information

This Privacy Policy explains how CELERIS MOBILITY ALLIANCE SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ (hereinafter: the “Company”, “we”, “us”) processes personal data of users of our website, as well as our business partners, employers, and job seekers in connection with our recruitment and mobility services.

We act in accordance with the General Data Protection Regulation (GDPR) and applicable Polish law.

Data Controller

CELERIS MOBILITY ALLIANCE SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ

KRS: 0001226960

NIP: 7011302033

REGON: 544124583

Registered address: Nowogrodzka 56A, 00-695 Warsaw, Poland

E‑mail:

Phone:

2. What data we collect

We may process the following categories of personal data.

2.1. Data of employers and business partners

First name and last name of the contact person
Position / role
Company name, country, city
Contact details (e‑mail address, phone number, instant messengers such as WhatsApp)
Information about open positions, job requirements, and working conditions
Any additional information voluntarily provided in forms or in documents uploaded via the website

2.2. Data of job seekers / candidates

First name and last name
Citizenship and country of residence
City / region
Contact details (e‑mail, phone number, instant messengers)
Professional qualifications, work experience, education, language skills
CV / resume, cover letters, and other documents uploaded through the website
Preferred destination countries, sectors, and job types

2.3. Technical and usage data

IP address, browser type, device information
Date, time, and pages visited on the website
Cookie data and analytics data (for example, information on how the site is used)

Cookies are used for analytics and to improve the user experience. You can manage cookies in your browser settings.

3. Purposes of data processing

We process personal data for the following purposes:

Providing recruitment, staffing, and mobility services to employers and candidates.
Assessing candidate profiles and matching them with suitable job offers.
Communicating with employers and candidates regarding their inquiries, cooperation, and recruitment processes.
Preparing and performing contracts, including offers and agreements.
Fulfilling legal obligations (for example, obligations under labour, migration, accounting, and tax regulations).
Conducting statistics, reporting, and improving our services and website.
Ensuring the security of our systems and protecting our rights and interests in case of claims or disputes.

4. Legal bases for processing

We process personal data on the following legal bases:

Consent – for example, when you voluntarily submit a form on the website or agree to be contacted about job opportunities.
Performance of a contract or steps prior to entering into a contract – when processing is necessary to provide our services to employers or candidates.
Compliance with legal obligations – when processing is required by applicable laws (for example, accounting, tax, or migration regulations).
Legitimate interests of the Company – such as ensuring IT and data security, managing business relationships, defending against legal claims, and developing our services, provided that such interests are not overridden by your rights and freedoms.

5. Sharing and transferring personal data
We may share personal data only to the extent necessary and in line with GDPR:

With employers and host companies interested in hiring candidates.
With our trusted partners (for example, recruitment partners, immigration consultants, service providers) who support us in delivering our services.
With professional advisers such as lawyers, accountants, and IT providers who act on our instructions and are bound by confidentiality.
With public authorities and institutions when required by law or when necessary to exercise or defend legal claims.

When personal data is transferred outside the European Economic Area (EEA), we ensure an adequate level of protection, for example through the use of standard contractual clauses or other safeguards permitted by GDPR.

6. Data retention periods
We keep personal data only as long as it is necessary for the purposes for which it was collected or as required by law. In particular:

Candidate data is typically stored for up to 2 years from the last contact, unless you withdraw your consent earlier or object to further processing, or a different period is required by law.
Data related to employers, contracts, and financial documentation is stored for the period required by accounting and tax regulations.
Technical and analytics data is stored for the duration consistent with our cookie and analytics tools settings.

After the applicable retention period expires, personal data is securely deleted or anonymised.

7. Your rights under GDPR
As a data subject, you have the following rights (subject to applicable legal conditions):

Right of access – to obtain information about whether we process your personal data and to receive a copy of such data.
Right to rectification – to have inaccurate or incomplete data corrected.
Right to erasure (“right to be forgotten”) – to request deletion of your personal data in certain situations.
Right to restriction of processing – to request that we limit the processing of your data in specific cases.
Right to data portability – to receive your data in a structured, commonly used, machine‑readable format and to transmit it to another controller where technically feasible.
Right to object – to object to processing based on our legitimate interests, including profiling, in which case we will stop such processing unless we demonstrate compelling legitimate grounds.
Right to withdraw consent – where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of processing before withdrawal.
Right to lodge a complaint – you may lodge a complaint with a supervisory authority, in particular in the EU Member State of your habitual residence, place of work or place of the alleged infringement. In Poland, the supervisory authority is the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych).

To exercise your rights, please contact us using the contact details indicated in Section 1.

8. Data security
We apply appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration, or disclosure, including:

Use of secure connections (such as SSL/HTTPS) where appropriate.
Limiting access to personal data only to authorised persons who need it to perform their duties.
Regular monitoring of our systems and updating security measures.
Internal procedures governing how personal data is stored and processed.

9. Cookies and analytics
Our website may use cookies and similar technologies to:

Ensure proper functioning of the website.
Remember user preferences.
Analyse website traffic and usage (for example, using analytics tools).
Support marketing and advertising activities where applicable.

When you visit the website for the first time, you may be asked to manage your cookie preferences. You can also restrict or disable cookies through your browser settings; however, some features of the website may not function properly without certain cookies.

10. Changes to this Privacy Policy
We may update this Privacy Policy from time to time, for example to reflect changes in our services or legal requirements. The updated version will be published on our website and will apply from the date of publication.
Date of last update: 01.03.2026

Privacy Policy

2. What data we collect We may process the following categories of personal data. 2.1. Data of employers and business partners

First name and last name of the contact person

Position / role

Company name, country, city

Contact details (e‑mail address, phone number, instant messengers such as WhatsApp)

Information about open positions, job requirements, and working conditions

Any additional information voluntarily provided in forms or in documents uploaded via the website

2.2. Data of job seekers / candidates

First name and last name

Citizenship and country of residence

City / region

Contact details (e‑mail, phone number, instant messengers)

Professional qualifications, work experience, education, language skills

CV / resume, cover letters, and other documents uploaded through the website

Preferred destination countries, sectors, and job types

2.3. Technical and usage data

IP address, browser type, device information

Date, time, and pages visited on the website

Cookie data and analytics data (for example, information on how the site is used)

Cookies are used for analytics and to improve the user experience. You can manage cookies in your browser settings. 3. Purposes of data processing We process personal data for the following purposes:

Providing recruitment, staffing, and mobility services to employers and candidates.

Assessing candidate profiles and matching them with suitable job offers.

Communicating with employers and candidates regarding their inquiries, cooperation, and recruitment processes.

Preparing and performing contracts, including offers and agreements.

Fulfilling legal obligations (for example, obligations under labour, migration, accounting, and tax regulations).

Conducting statistics, reporting, and improving our services and website.

Ensuring the security of our systems and protecting our rights and interests in case of claims or disputes.

4. Legal bases for processing We process personal data on the following legal bases:

Consent – for example, when you voluntarily submit a form on the website or agree to be contacted about job opportunities.

Performance of a contract or steps prior to entering into a contract – when processing is necessary to provide our services to employers or candidates.

Compliance with legal obligations – when processing is required by applicable laws (for example, accounting, tax, or migration regulations).

Legitimate interests of the Company – such as ensuring IT and data security, managing business relationships, defending against legal claims, and developing our services, provided that such interests are not overridden by your rights and freedoms.

5. Sharing and transferring personal data We may share personal data only to the extent necessary and in line with GDPR:

With employers and host companies interested in hiring candidates.

With our trusted partners (for example, recruitment partners, immigration consultants, service providers) who support us in delivering our services.

With professional advisers such as lawyers, accountants, and IT providers who act on our instructions and are bound by confidentiality.

With public authorities and institutions when required by law or when necessary to exercise or defend legal claims.

Candidate data is typically stored for up to 2 years from the last contact, unless you withdraw your consent earlier or object to further processing, or a different period is required by law.

Data related to employers, contracts, and financial documentation is stored for the period required by accounting and tax regulations.

Technical and analytics data is stored for the duration consistent with our cookie and analytics tools settings.

After the applicable retention period expires, personal data is securely deleted or anonymised. 7. Your rights under GDPR As a data subject, you have the following rights (subject to applicable legal conditions):

Right of access – to obtain information about whether we process your personal data and to receive a copy of such data.

Right to rectification – to have inaccurate or incomplete data corrected.

Right to erasure (“right to be forgotten”) – to request deletion of your personal data in certain situations.

Right to restriction of processing – to request that we limit the processing of your data in specific cases.

Right to data portability – to receive your data in a structured, commonly used, machine‑readable format and to transmit it to another controller where technically feasible.

Right to object – to object to processing based on our legitimate interests, including profiling, in which case we will stop such processing unless we demonstrate compelling legitimate grounds.

Right to withdraw consent – where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of processing before withdrawal.

To exercise your rights, please contact us using the contact details indicated in Section 1. 8. Data security We apply appropriate technical and organisational measures to protect personal data against unauthorised access, loss, alteration, or disclosure, including:

Use of secure connections (such as SSL/HTTPS) where appropriate.

Limiting access to personal data only to authorised persons who need it to perform their duties.

Regular monitoring of our systems and updating security measures.

Internal procedures governing how personal data is stored and processed.

9. Cookies and analytics Our website may use cookies and similar technologies to:

Ensure proper functioning of the website.

Remember user preferences.

Analyse website traffic and usage (for example, using analytics tools).